Manual-1
Particulars of Organization, Function and duties
(Section 4(1)(b)(i))
1.Aims and objectives of the Organization :-Deals with Land Acquisition matters.
2.Mission/Vision :-Land Acquisition Matters
3.Brief history and background for its establishment :-This section is running from 01/01/1994
4.Orgnaisation charts :- Land acquisition proceeding and other files and records relating to land acquisition.
5.Allocation of business :- Land Acquisition Matters
6.Duties to be performed to achieve the mission :- Payment of compatation to awardees for execution of different projects. for development purpose.
7.Details of services rendered :-To deal with public on LA matters.
8.citizens interaction : To hear the public and dispose of their grievences
9.Postal address of the main office, attached/subordinate office/field units etc.
Land Acquisition Officer,
Deogarh , Oissa.
10.Map of office location :-Avilable in the collectorate, Deogarh .
11. Working hours both for office and public. :-10 A.M. to 1.30 A.M.& 2PM to 5PM
12. Public interaction :-To deal with public and the awardees on LA mattes.
13.Grievance redress mechanism. :- The grievence petitions are being dealt and disposed of. as per rules
in proper forum.
Power and duties of officers and employees
(Section 4(I0(b)(ii))
Powers and duties of officers and staff
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Sl. No. |
Designation of Post |
Power |
Duties attached |
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Administrative |
Financial |
Statutory |
Others |
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2 |
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7 |
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1 |
Dist.Magistrate & Collector,Dgh |
Head of Office |
As per OGFR |
Head of the Dist. |
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General Admn. |
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2 |
A.D.M.,Dgh |
Gen.Admn.& Supervision of work |
As per OGFR |
As ADM of the Dist. |
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3 |
L.A.O.,Dgh. |
To perform the duties of LAO |
As per OGFR |
As LAO |
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4 |
Sr.Clerk |
-- |
-- |
-- |
-- |
Maintain the file,register & records as per ORM & L.A.Mannual |
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5 |
Amin |
-- |
-- |
-- |
-- |
To prepare the estimates & all other information of LA proceedings |
Note: Substantive powers and duties for each position may be defined.
Manual-3
Procedure followed in decision making process
(Section 4(I0(b)(iii))
The procedure can be described both in narrative form and through Flow Process Chart. In narrative form the stages through which a proposal passes, the levels at which it gets examined and the final authority to which it has to go for approval may be explained.
The Flow Process Charts can give a comprehensive process as may be seen from the following illustration of preparing a food card.
Flow process chart for issue of food card
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Sl.No |
Activity |
Level of action |
Time frame |
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1 |
2 |
3 |
4 |
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1. |
To receive application & put a diary number |
Counter Clerk |
Same day |
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2 |
To mark application to concerned Inspector |
-do- |
-do- |
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3 |
To visit premises of applicant and verify the facts |
Inspector |
2-3 days |
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4 |
To prepare report and submit to FSO |
-do- |
Same day |
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5 |
To approve/reject application |
FSO |
1 day |
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6 |
To prepare Food Card if approved & submit to FSO |
Counter Clerk |
Same day |
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7 |
To sign and return card |
FSO |
Same day |
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8 |
To deliver card to applicant |
Counter Clerk |
Same day |
The charts may be prepared for major functions.
Manual-4
Norma set for the discharge of functions
(Section 4(1)(b)(iv))
Details of norms and standards set out can be given in respect of various activities. Some of the norms are indicated below as an illustrations.
Illustration
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Sl.No |
Activity |
Time frame/Norm |
Remarks |
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1. |
Diary of letter |
3 minutes per letter |
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2 |
Despastch of letter |
5 minutes per letter |
Registered dak including entry in messenger book |
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3 |
Typing Job |
30 pages per day |
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4 |
Preparation of food card |
NIL |
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Manual-5
Rules , regulations, instructions, manuals & records
for discharging functions
(Section 4(1)(b)(v))
Prepare a list of rules,regulations,instructions,manuals
and records for discharging functions available with the public authority for
the smooth discharge of its functions.
List of regulations,instructions,manuals and records
|
Sl.No. |
Name of the
act,rules,regulations etc |
Brief gists of
the contents |
Reference No.if
any |
Price in case of
priced publications |
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1 |
2 |
3 |
4 |
5 |
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1 |
O.R.M. |
Maintenance of files,registers & records |
--- |
--- |
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2 |
Land Acquisition Manual |
To maintained L.A.proceedings |
--- |
--- |
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3 |
Instructions, Guidelines, Circulars & relevant letters received from the higher quarters from time to time |
--- |
--- |
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Manual-6
A statement of the categories of documents that are held
by it for under its control
(Section 4(1)(b)(vi))
Details of the records, available may be made in a statement form, wingwise, unitwise, branchwise and it it may be got tabulated,indexed and catalogued.(An illustrative list is given below)
A statement of the categories of documents held
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Sl.No. |
Nature of Record |
Details of information available |
Unit/Section where available |
Retention period,where available |
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1 |
2 |
3 |
4 |
5 |
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1 |
Log Book |
Letters received in this section |
L.A.Section |
For 3 years |
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2 |
Index Register |
To maintain the file numbers |
L.A.Section |
-do- |
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3 |
Cash Book |
To keep the Accounting Procedure |
-do- |
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4 |
General Process Register |
To maintain the Notices |
-do- |
For 3 years |
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5 |
L.A.Case Register |
To institute the L.A.Proceedings |
-do- |
-do- |
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Manual-7
Particulars of any arrangement that exists for
consultation with or representation by the member of the public in relation to
the formulation of its policy of implementation.
(Section 4(1)(b)(vii))
Details of consultative committee and other bodies with withch consultations are held.
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Sl.No. |
Name and address of the consultative committees/bodies |
Constitution of the committee/body |
Role & responsibility |
Frequency of meetings |
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1 |
Rehabilitation Advisory Committee |
Collector, Deogarh is the member of the committee. |
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O ther procedures adopted for formal and informal consultations with the public may also be indicated such as Bhagidari,Jan Sunvai,interaction with resident welfare associations etc.
Other details whether the meetings are open to public,minutes are accessible to public etc.may also be indicated.
Manual-8
A statement of boards,council,committees and other bodies
constituted
(Section 4(1)(b)(viii))
List of boards,councils,committee etc.
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Sl.No. |
Name and address of the body |
Main functions of the body |
Constitution of the body |
Date of constitution |
Date upto which valid |
Whether minutes accessible to public |
Frecuency of meetings |
Remarks |
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1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
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There is no such boards/Councils |
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Committees |
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Manual-9
Directory of Officers and employees
(Section 4(1)(b)(ix))
Directory
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Sl. No. |
Name & Designation |
Office Phone No. |
E-Mail address |
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1 |
Collector |
226353®226354(O) |
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2 |
A.D.M. |
226358(O) |
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3 |
L.A.O. |
--- |
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4 |
Sr.Clerk |
--- |
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5 |
Amin |
---1 |
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The monthly renumeration received by each of the Officers
and employees,including the system of compensation as provided in the
regulations
(Section 4(1)(b)(x))
Available in Establishment section.
Note: Details about system of compensation provided in regulations may be given
Manual-11
The budget allocated to each agency
(Section 4(1)(b)(xi))
Non-Plan Budget
For feeding
programme
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Major Head |
Activities to be performed |
Sanctioned budget |
Budget estimate |
Revised estimate |
Expenditure for last year |
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1 |
2 |
3 |
4 |
5 |
6 |
Dealt in Bill, Budget & Estt.Section
Plan Budget
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Name of the Plan/Scheme |
Activities to be undertaken |
Date of commencement |
Excepted date for completion |
Amount sanctioned |
Amount disbursed/spent |
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1 |
2 |
3 |
4 |
5 |
6 |
Dealt in Bill,Budget & Estt.Section
Manual-12
The manner of execution of subsidy programme
(Section 4(1)(b)(xii))
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Sl.No. |
Name & address of the institutions |
Purpose for which subsidy provided |
No. of beneficiaries |
Amount of subsidy |
Previous ears utilization progress |
Previous year achievements |
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1 |
2 |
3 |
4 |
5 |
6 |
7 |
Not relates to Land Acquisition Section
List of individuals given subsidy
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Sl.No. |
Name & address of the beneficiaries |
Purpose for which subsidy provided |
Amount of subsidy |
Scheme and criterion for selection |
No. of time subsidy given in past with prupose |
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1 |
2 |
3 |
4 |
5 |
6 |
Not relates to Land Acquisition Section
Details of schemes under which subsidies are granted should be given.
Manual-13
Particulars of receipients of concessions,permits or authorizations
granted
(Section 4(1)(b)(xiii))
Non-Plan Budget
List of beneficiaries
|
Sl.No. |
Name & address of the beneficiaries |
Nature of concession/permit/autho organization provided |
Purpose for which granted |
Scheme and criterion for selection |
No. of item similar concession given in past with purpose |
|
1 |
2 |
3 |
4 |
5 |
6 |
Not relates to Land Acquisition section.
Note:Creation of database and its hosting on website should be done on priority basis for activities like issue of permits issue of authorizations,grant of concessions licenses etc.
Manual-14
Information available in an electronic form
(Section 4(1)(b)(xiv))
Details of information
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Sl.No. |
Activitis for which electronics data available |
Nature of information available |
Can it be shared with public |
Is it available website or is being used back and data base |
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1 |
2 |
3 |
4 |
5 |
Not relates to Land Acquisition Section
Manual-15
Particulars of facilities available to citizens for
obtaining information.
(Section 4(1)(b)(xv))
|
Sl. No. |
Facility available |
Nature of information available |
Working hour |
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1 |
2 |
3 |
4 |
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1 |
Information centre |
Information is available to public on request to LAO(D) |
Office hour 10 AM to 1.30 PM & 2PM to 5 PM |
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2 |
Website |
-- |
-- |
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3 |
Library |
-- |
=-- |
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4 |
Notice Board |
General Notice Board of Collectorate, Dgh. |
Office hour 10 AM to 1.30 PM & 2PM to 5 PM |
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Manual-16
Name,Designation and other particulars of public
information Officers
(Section 4(1)(b)(xvi))
List of Public Information Officers
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Sl.No. |
Designation of Officer designated as PIL |
Postal address |
Telephone No. |
E-Mail address |
Demarcation of Area/Activities,if more than one PIO is there. |
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1 |
2 |
3 |
4 |
5 |
6 |
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1 |
OIC (G&N) |
Collectorate,Deogarh |
-- |
-- |
-- |
List of Assistant Public Information Officers
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Sl.No. |
Designation of the Officer,Designated as Assistnat PIO |
Postal Address |
Telephone No. |
E-Mail Address |
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1 |
2 |
3 |
4 |
5 |
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1 |
Land Acquisition Officer,Deogarh |
Collectorate, Deogarg |
-- |
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First appellate authority in the department
|
Sl.No. |
Designation of the Offgicer designated as First appellate authority |
Postal address |
Telephone NO. |
Email address |
Demarcation of area/activitires if more than one appellate authority is there |
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1 |
2 |
3 |
4 |
5 |
6 |
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1 |
A.D.M.,Deogarh |
Collectorate, Deogarh |
226358 |
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Manual-17
Other information as may be prescribed
(Section 4(1)(b)(xvii))
All other information as may be prescribed for dissemination shall be collected, tabulated. Complied ,collected and provided in the form of manual form time to time.